Virtual board meetings are a quick and efficient way to meet and discuss important issues that face your nonprofit organization. You can schedule meetings at the times that are convenient for board members without disrupting their work. They also allow you to retain and attract talent, regardless of their geographic location, which increases your options for recruitment.

Although there are many benefits of virtual board meetings, there are still a lot of challenges with them. The first is keeping your attendees interested. It can be difficult to keep www.boardroomtx.com/benefits-of-virtual-board-meetings/ people focused without the camaraderie that comes with a physical meeting. To avoid this, create an agenda that is clear in its structure to ensure that everyone is on the same page, and set a time limit for discussion.

It’s equally important to make sure that all your attendees can be heard even if they do not speak during the meeting. To ensure this, you should request that they turn off their microphones when they’re not talking and then unmute them when they’re ready to speak. Use a video conferencing tool which automatically records audio and video so that the less tech-savvy members of your team can take part.

It’s important to have a board management software suite that is secure for document storage, which allows for the sharing annotating, archive and storage of documents prior to and during the meeting. This will enable your board members to quickly review and share important documents such as governing documents, financial reports and other crucial information. It will then be simple to create detailed and accurate minutes of the meeting to distribute afterward.